Accounting made simple for drive logging.
Effortlessly plan trips, set mileage pricing, create and send professional invoices with this user-friendly and efficient trip-planning service
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It’s time to take control of your books. Buy our software so you can feel like you’re doing something productive.
Get 1 week freeOur Services
We offer the following services to make your trip-planning experience seamless and efficient
Distance Calculation
Effortlessly calculate distances between selected locations with our smart distance calculator. Modify distances anytime as per your requirements.
Export your trip plans, mileage pricing, and invoices to PDF format, ensuring you can share and save your data in a professional and easy-to-read manner.
Excel
Export your trip data and financial information to Excel format, allowing for advanced analysis and data manipulation as per your business needs.
Tax Exemption
With a correctly maintained drive log, you can receive tax-exempt compensation of up to 550€ per month. DrivLog helps you automatically fulfill all Estonian Tax and Customs Board requirements.
Drive Logging Requirements for Receiving Tax-Exempt Compensation
Mandatory Data in the DriveLog
- Data of the person using the car
- Vehicle's national registration plate
- Initial and final odometer readings for each work trip
- Date and purpose of each trip
Tax-Exempt Compensation Limits
Important Nuances from the Estonian Tax and Customs Board Guidelines
Who is Eligible for Compensation?
Tax-exempt compensation can be paid to an official, an employee (within the meaning of the Employment Contracts Act), and a member of a legal person's management or supervisory body. Compensation under this regulation cannot be paid to a commercial undertaking's owner or a person providing services under an ordinary law contract, but their expenses can be compensated under § 12 (3) of the Income Tax Act if they are documented.
Which Vehicle is Compensated?
Compensation is paid for the use of a passenger car that is not owned or possessed by the employer. It is important to prove the right of use (registration certificate or power of attorney). Passenger cars are considered M1 and M1G category vehicles. For persons with disabilities, as an exception, the costs of using any motor vehicle may be compensated.
Essential Supporting Documents
A written decision, order, or instruction from the employer is required for compensation payment, indicating the details of the person receiving compensation, the amount of compensation, and the date or period for which trips are compensated. A copy of the document proving the right to use the car must be attached to the written decision. Tax-exempt compensation can only be paid for trips already made.
Trips Between Home and Work
Generally, these are not considered work trips and are not tax-exempt. Exceptions apply if public transport is not reasonable or if the place of residence is at least 50 km from the workplace. For persons with disabilities, compensation is provided if using public transport significantly reduces their mobility and work capacity. The employer's interest must prevail and be justified.
Compensation Declaration
Legal persons and individual employers who have made compensation payments for car use to an individual during the calendar year are obligated to submit declaration INF 14 by February 1st of the following year. Form INF 14 declares compensation amounts, including the portion exceeding the limit. If a drive log is not maintained, the payment is considered salary income and declared on Annex 1 of Form TSD.
Compensation of Expenses Based on Documents
The per-kilometer rate and tax-exempt limit established in the regulation are not tied to actual expenses (expense documents). Compensation for personal car use based on expense documents (e.g., tire change, routine repair, etc.) is a fringe benefit, except for parking fees paid while performing official, work, or professional duties. As an exception, personal car expenses can be compensated based on expense documents when going on a business trip.
Simple no-tricks pricing
Discover the true power of our service with our Premium Plan.
Premium membership
Enjoy all the benefits and features that the Free Plan lacks, and make the most out of your journey.
What’s included
- Creating and editing trips with locations
- Viewing trips on a map
- Export trips in PDF or Excel formats
- Automatic distance and cashback calculation
Frequently asked questions
If you can’t find what you’re looking for, email our support team and if you’re lucky someone will get back to you.
What are the subscription terms for DrivLog?
For our customers, a free trial period of one week is available. After that, you can choose between the free basic plan and the premium plan for €3 per month.
What features will be available after the premium plan expires?
After the premium plan expires, only basic features will remain available to you. However, you can continue to use DrivLog under the free plan.
What payment methods does DrivLog support?
We accept credit cards and other popular online payment methods for the convenience of our customers.
Can I purchase a subscription for a group of employees in my company?
Unfortunately, at the moment, the feature of corporate subscription for multiple users is not available. However, we are working on adding this functionality in the future. Stay tuned for updates.
Is the automatic tracking of movements provided?
No, DrivLog does not provides the ability for automatic tracking of movements.
How can I export data?
You can export your data in PDF and Excel formats for convenient storage and exchange of information.
How can I create reports?
In our service, you can easily create reports by selecting the necessary data and report format. We provide tools for creating professional reports.
What new features can be expected in the future?
We are constantly working on improving our service and adding new features to meet the needs of our users.
Are there any limitations on using features to create trips and reports?
Our goal is to provide you with a convenient and flexible tool for trip tracking. Feel free to contact us if you have any questions or need additional information.